3 answers
Anudari
Student
Providence, Rhode Island
20
Questions
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Tips on using e-mails
We all know what e-mails are used for, but are some tips on using it and keeping it organized? How do you avoid scams, phishing emails etc? Do you think it's important to have a gmail, and why? Also, is it a good idea to have more than one email account? Feel free to add more. #email
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3 answers
Epsitha Ananth
Software Engineer at American Tower
2
Answers
Boston, Massachusetts
Updated
Epsitha’s Answer
Hey Karma,
Emails can be organized. There are lot of ways to keep your emails organized. You can organize it by sender, by the information in the subject etc. Here are a few you tube videos that will help you get started with your emails.
https://www.youtube.com/watch?v=taYRBBpk8yk
You can have any email you want can be gmail , yahoo, outlook etc. Does not matter .
Most people have more than one email account to differentiate between business and personal emails.
Laura Buczynski
Senior Marketing Lifecycle Manager
3
Answers
Rockledge, Florida
Updated
Laura’s Answer
What a great question! I would suggest using a 'generic' email (like gmail) because if you use your local internet or cable - everytime you change; you will have to change your email address everywhere. This didn't dawn on me until the last few years when I finally switched to gmail.
I also suggest having a few accounts. One personal and one for all that junk email you will get. Where ever you work will likely assign you an email for your work emails. I have a gmail I use for important communications; and then one I give out when I'm signing up for something and I know they will send me a zillion marketing emails.
You can also set up folders in gmail and set rules to send certain emails directly to those folders. For example - if you get a lot of emails from your teacher about classwork - you can set up a folder for that classwork and a rule if the emails comes from a certain email address; it is forwarded to that folder.
To avoid scams/phishing/etc. - Make sure you know WHO is emailing you. If you don't recognize the email address or the name that is a red flag. Also; if there are misspellings or poor english, be wary. Any deal that seems too good to be true; likely is. If someone is offering something and it seems maybe ok, maybe fishy...go to google and look for it there. Often if it is a scam - someone else has already posted about it. Never, ever send money or give out any of your personal information to someone who reaching out to you. If it seems like it is your bank; don't respond to the email- pick up the phone and call your local branch. They will know if the request was legitimate or not.
Hope this helps!
LB
I also suggest having a few accounts. One personal and one for all that junk email you will get. Where ever you work will likely assign you an email for your work emails. I have a gmail I use for important communications; and then one I give out when I'm signing up for something and I know they will send me a zillion marketing emails.
You can also set up folders in gmail and set rules to send certain emails directly to those folders. For example - if you get a lot of emails from your teacher about classwork - you can set up a folder for that classwork and a rule if the emails comes from a certain email address; it is forwarded to that folder.
To avoid scams/phishing/etc. - Make sure you know WHO is emailing you. If you don't recognize the email address or the name that is a red flag. Also; if there are misspellings or poor english, be wary. Any deal that seems too good to be true; likely is. If someone is offering something and it seems maybe ok, maybe fishy...go to google and look for it there. Often if it is a scam - someone else has already posted about it. Never, ever send money or give out any of your personal information to someone who reaching out to you. If it seems like it is your bank; don't respond to the email- pick up the phone and call your local branch. They will know if the request was legitimate or not.
Hope this helps!
LB
Audra Coronado
System's Implementation Specialist I
3
Answers
Denver, Colorado
Updated
Audra’s Answer
Hello Anudari. These are really good questions. Keeping emails organized can seem pretty tricky. One suggestion I have is creating files with sub-files when needed, ensure when creating files for your email's, use terms that are relevant. (Example: IT, tickets, IT complete...)
How do you avoid scams, phishing emails etc? It is always best to stick with your gut, if you think it looks weird then do not click on any links. Look at the actual email address it is coming from. For example if it has random letters and numbers or a misspelled name then do not open it.
Do you think it's important to have a gmail, and why? Also, is it a good idea to have more than one email account? I normally use 2 separate email accounts. One is a basic one that I would not need that frequently for things like coupons, restaurant specials... I use my gmail for all professional emails. Business, apartment leasing information and doctor appointments. I do this to ensure I do not have just one email that gets overloaded with all of this type of information mixed together. Hope this helps. Have a great day.
How do you avoid scams, phishing emails etc? It is always best to stick with your gut, if you think it looks weird then do not click on any links. Look at the actual email address it is coming from. For example if it has random letters and numbers or a misspelled name then do not open it.
Do you think it's important to have a gmail, and why? Also, is it a good idea to have more than one email account? I normally use 2 separate email accounts. One is a basic one that I would not need that frequently for things like coupons, restaurant specials... I use my gmail for all professional emails. Business, apartment leasing information and doctor appointments. I do this to ensure I do not have just one email that gets overloaded with all of this type of information mixed together. Hope this helps. Have a great day.