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Is event planning a slow process?

I am a junior at CCHS, and i am looking forward to becoming an event planner and helping people plan special events and so forth. I want to know more about what to it takes to be a planner as well. #event-planning #wedding-planner #event

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Celeste’s Answer

Event planning is as fast or slow a process as your lead time allows. What I mean by this is that the time it takes to plan an event will expand into however much time there is prior to an event. Some events are planned for years in advance, others are pulled together in just a few weeks, or even days. Starting to plan an event earlier will give more opportunities for saving money, for finding/hiring the exact venues and vendors you want, etc. It allows more time for being thoughtful and creative. It also gives you the opportunity to spend much more time on a single event. On the flip side, if you have only a few weeks to get an event planned, you need to be very strategic in your approach. You have to quickly plot out what needs to be handled first (probably confirming a venue, then doing your event invitations), then you can focus on items such as catering, a/v, decor and more.
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Sam’s Answer

The event planning process is never exactly the same for every event. As others have mentioned, it can be a couple of days or a couple of years to plan events. It depends on the booking date, industry, number of attendees, and type of event.

Larger events require more preparation. Conferences and trade shows require years of planning to decide the city, the venue, the hotels, travel, activities, entertainment, education, registration, and everything in between. Festivals must acquire a space, talent, vendors, security, entertainment, marketing, hospitality, and more. These large scale productions typically require at least 1 year to plan.

Smaller events such as meetings, weddings, or birthdays could be planned as early as 6 months out or as late as a couple days out. It depends who is booking the event and again, the nature of the event. If it is an annual corporate meeting, the client will most likely be able to plan a couple months out. If it is a last minute panel discussion, it could be scheduled a couple of days out. The more time the better, but sometimes life and scenarios outside our control dictates the event planning.

The nature of the event and type of event industry you are in will determine the length of the planning process.

Best Regards,

Sam
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Nicole M.’s Answer

Hi Donnaysia,

Many event planners are self-employed. For this career, there are a few steps I would recommend taking:

Nicole M. recommends the following next steps:

Speak to event planners and find out how they got started in their careers
Take a few basic business, accounting, and marketing courses to help you prepare your business plan
Explore a certification, such as those outlined in this article: https://whova.com/blog/event-planning-certificate/
Build your portfolio. Offer to plan family and friend's events for free. Take lots of good photos so you have proof on what you can do!
Take on an unpaid internship with an event planner to learn on the job
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