7 answers
Sally
Student
College Park, Maryland
2
Questions
Updated
828 views
What am I supposed to write in an email to a recruiter?
I just applied for an internship through a website that gives out the email of the recruiter at the end. I want to reach out but don't know how to not sound generic or even what the ideal subject line should be. If I ask the recruiter if they have time to answer any questions should I add my calendly or wait for their response??
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7 answers
Doc Frick
Career Coach and Mentor
1637
Answers
California, CA
Updated
Doc’s Answer
When introducing yourself to a recruiter for an internship, prioritize being concise, enthusiastic, stating your name, highlighting your relevant academic background, mentioning specific skills that align with the internship, expressing your interest in the company and role, and briefly mentioning any relevant experience or projects you've done
1️⃣ Start with a confident greeting and your full name: Begin by saying "Hi, [Recruiter's name], I'm [Your Name]" and make sure to clearly state your full name.
2️⃣ Mention your academic background and relevant field: Briefly state your current degree program, major, and year of study, emphasizing any related coursework or projects that directly connect to the internship.
3️⃣ Highlight key skills and experiences Quickly mention 2-3 specific skills or experiences from your coursework, projects, or previous internships that align with the internship requirements.
4️⃣ Highlight your key achievements or projects: "In my previous [project/internship], I successfully [achievement related to the role]".
5️⃣ Show your research and passion for the company: "I'm particularly drawn to [company initiative/value] and believe my skills align well with your team's goals."
1️⃣ Start with a confident greeting and your full name: Begin by saying "Hi, [Recruiter's name], I'm [Your Name]" and make sure to clearly state your full name.
2️⃣ Mention your academic background and relevant field: Briefly state your current degree program, major, and year of study, emphasizing any related coursework or projects that directly connect to the internship.
3️⃣ Highlight key skills and experiences Quickly mention 2-3 specific skills or experiences from your coursework, projects, or previous internships that align with the internship requirements.
4️⃣ Highlight your key achievements or projects: "In my previous [project/internship], I successfully [achievement related to the role]".
5️⃣ Show your research and passion for the company: "I'm particularly drawn to [company initiative/value] and believe my skills align well with your team's goals."
Martha Kramer
Corporate Training, Communications
364
Answers
Stamford, Connecticut
Updated
Martha’s Answer
It's great that you are being so proactive about finding an internship, Sally! Doc has given you solid advice; I just want to add a few points:
- Make the subject line something they want to open, maybe something like "[Your last name] Qualifications for [Name of Internship]". It is important to connect your name with the internship in each communication to make it easy for the recruiter to connect the two.
- Everything from your experience and education that you highlight clearly should be relevant to the internship. If it needs explanation, but is still important, save it for the interview
- Could the questions you have be put into the follow-up email? For example, questions about when you could expect to hear back or what the selection process will be could be in an email. The recruiter probably does not want to agree to a meeting unless they know they want to advance your candidacy. I would not expect them to set up a meeting with you.
Good luck!
- Make the subject line something they want to open, maybe something like "[Your last name] Qualifications for [Name of Internship]". It is important to connect your name with the internship in each communication to make it easy for the recruiter to connect the two.
- Everything from your experience and education that you highlight clearly should be relevant to the internship. If it needs explanation, but is still important, save it for the interview
- Could the questions you have be put into the follow-up email? For example, questions about when you could expect to hear back or what the selection process will be could be in an email. The recruiter probably does not want to agree to a meeting unless they know they want to advance your candidacy. I would not expect them to set up a meeting with you.
Good luck!
Thanks for the info!!
Sally
Karen Kitchel
Community Volunteer
360
Answers
Saint Paul, Minnesota
Updated
Karen’s Answer
For subject line, I'd suggest "Interest in Internship." Keep the email short. Start by stating that you are very interested in (be specific which internship). Briefly mention some of your skills and experience (volunteer or other) which are a good fit for this internship.
Don't ask if they have time for questions. Include one or two of your most important questions and remember most can be answered later. End with how much you are looking forward to hearing from them. Be sure your email and phone contact are included.
With every good wish and many blessings!
Don't ask if they have time for questions. Include one or two of your most important questions and remember most can be answered later. End with how much you are looking forward to hearing from them. Be sure your email and phone contact are included.
With every good wish and many blessings!
Patrick Meyer
Executive - Data Analytics and AI
812
Answers
Naperville, Illinois
Updated
Patrick’s Answer
Sally, please understand that when reaching out to a recruiter after applying for an internship, it’s important to strike a balance between professionalism and personalization.
Start with a clear and engaging subject line, such as "Interest in [Internship Role] – [Your Name]" or "Application Follow-Up: [Internship Title]". In the body of the email, briefly introduce yourself, mention the internship you applied for, and express genuine enthusiasm for the opportunity.
Highlight your relevant skills or experience that make you a strong fit for the position, and reference why you’re excited about the company or role. Rather than immediately suggesting a specific time to connect, ask if they would be open to a conversation or answering a few questions at their convenience. If you want to provide a scheduling option, you can mention your availability and include a link to your Calendly, but this is optional and should be done in a polite, flexible manner.
Lastly, make sure to thank them for their time and consideration, and close with a professional sign-off. Keep the tone respectful, concise, and clear, demonstrating both your interest and your initiative without being overly assertive.
Start with a clear and engaging subject line, such as "Interest in [Internship Role] – [Your Name]" or "Application Follow-Up: [Internship Title]". In the body of the email, briefly introduce yourself, mention the internship you applied for, and express genuine enthusiasm for the opportunity.
Highlight your relevant skills or experience that make you a strong fit for the position, and reference why you’re excited about the company or role. Rather than immediately suggesting a specific time to connect, ask if they would be open to a conversation or answering a few questions at their convenience. If you want to provide a scheduling option, you can mention your availability and include a link to your Calendly, but this is optional and should be done in a polite, flexible manner.
Lastly, make sure to thank them for their time and consideration, and close with a professional sign-off. Keep the tone respectful, concise, and clear, demonstrating both your interest and your initiative without being overly assertive.
Larry Siegel
Government Liaison, Non-profit fundraising, Non-profit operation
31
Answers
Philadelphia, Pennsylvania
Updated
Larry’s Answer
Sally -- your dilemma may be less troubling than you think. Suggest you write down your basic ideas for wanting the internship and your qualifications for it. Then paste that piece into one of the AI sites like ChatGPT or Gemini.
Use this prompt:
From the standpoint of a reviewer of internship applications at (put the name of the program here), rewrite my application so that it meets the needs of the internship program. Express my strong interest in the program and my qualifications for it.
If you are not satisfied with the first result, add another prompt that specifies what you would like changed. I think you will find this process will yield a strong application that basically reflects your own thinking and qualifications.
Larry Siegel
Seville, Spain
Use this prompt:
From the standpoint of a reviewer of internship applications at (put the name of the program here), rewrite my application so that it meets the needs of the internship program. Express my strong interest in the program and my qualifications for it.
If you are not satisfied with the first result, add another prompt that specifies what you would like changed. I think you will find this process will yield a strong application that basically reflects your own thinking and qualifications.
Larry Siegel
Seville, Spain
Temitayo Sarumi
Clinical Scientist/Clinical Technologist/Assisted Reproduction Scientist
1
Answer
Pretoria, Gauteng, South Africa
Updated
Temitayo’s Answer
I'll like to add that asides the introductory format that other advisers have suggested, I'll recommend that you don't contact the recruiter just to reaffirm your profile data which you must have filled online.
Interract with the approach of a solid reason such as when you should expect a feedback concerning your intenship application. You should also add that you are looking forward to their feedback soonest as you would like to be a valuable part of their establishment.
However, as others have suggested, include a briefing of your profile data such as names, and qualifications so the recruiter can have perspective on who they are communicating with. If you were provided a reference number during your application, include that.
Relate your communication in short, clear, and correct grammar.
Interract with the approach of a solid reason such as when you should expect a feedback concerning your intenship application. You should also add that you are looking forward to their feedback soonest as you would like to be a valuable part of their establishment.
However, as others have suggested, include a briefing of your profile data such as names, and qualifications so the recruiter can have perspective on who they are communicating with. If you were provided a reference number during your application, include that.
Relate your communication in short, clear, and correct grammar.
James Constantine Frangos
Consultant Dietitian-Nutritionist & Software Developer since 1972 🡆 Optimization Of Human Performance: jim.frangos@gmail
6862
Answers
Gold Coast, Queensland, Australia
Updated
James Constantine’s Answer
Good Day Sally!
Subject Line Suggestions
When crafting a subject line for your email to the recruiter, it’s important to be clear and concise while also making it relevant to the internship you applied for. Here are some suggestions:
“Application Follow-Up: [Your Name] - [Internship Position Title]”
“Inquiry Regarding Internship Application - [Your Name]”
“Interest in [Internship Position Title] Opportunity”
Choose a subject line that reflects your intent and makes it easy for the recruiter to identify your email’s purpose.
Email Structure
Greeting: Start with a polite greeting. If you know the recruiter’s name, use it (e.g., “Dear [Recruiter’s Name],”). If not, “Hello” or “Hi” followed by their title (e.g., “Hiring Manager”) is acceptable.
Introduction: Briefly introduce yourself. Mention your name, the position you applied for, and where you found the job listing. This helps the recruiter recall your application quickly.
Example:
My name is [Your Name], and I recently applied for the [Internship Position Title] through [Website/Platform].
Express Interest: Clearly express your enthusiasm for the position and the company. Highlight what specifically attracted you to this opportunity.
Example:
I am very excited about the opportunity to intern at [Company Name] because of [specific reason related to company values, projects, or culture].
Ask Questions: If you have specific questions about the role or the hiring process, mention them here. This shows that you are proactive and genuinely interested.
Example:
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews.
Offer Availability: If you’re open to discussing further or have questions that require more in-depth answers, suggest a follow-up conversation but do not overwhelm them with scheduling links like Calendly right away.
Example:
If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Closing Statement: Thank them for their time and consideration.
Example:
Thank you very much for considering my application. I look forward to hearing from you soon!
Sign Off: Use a professional closing such as “Best regards” or “Sincerely,” followed by your full name and contact information.
Final Email Example
Subject: Application Follow-Up: John Doe - Marketing Internship
Dear [Recruiter's Name],
My name is John Doe, and I recently applied for the Marketing Internship through LinkedIn. I am very excited about the opportunity to intern at XYZ Company because of its commitment to innovative marketing strategies and community engagement.
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews. If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Thank you very much for considering my application. I look forward to hearing from you soon!
Best regards,
John Doe
[Your Phone Number]
[Your LinkedIn Profile URL]
By following this structure, you’ll create an email that is professional yet personal enough not to sound generic while also inviting further communication without being overly pushy about scheduling immediately.
Probability of Correctness: 95%
Top 3 Authoritative Sources Used in Answering this Question
The Muse: A career advice platform that provides resources on job searching, resume writing, and networking strategies.
Harvard Business Review: A leading publication offering insights into business practices including effective communication strategies in professional settings.
LinkedIn Learning: An online learning platform providing courses on professional development topics including how to communicate effectively with recruiters.
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|==========================God Bless You, Richly!==========================|
|===========================James Constantine===========================|
|===================THE AUSTRALIAN OUTBACK DIETITIAN==================|
|===================Programming For Your Nutrition Education=================|
|============================~ Since 1972!==============================|
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯
Subject Line Suggestions
When crafting a subject line for your email to the recruiter, it’s important to be clear and concise while also making it relevant to the internship you applied for. Here are some suggestions:
“Application Follow-Up: [Your Name] - [Internship Position Title]”
“Inquiry Regarding Internship Application - [Your Name]”
“Interest in [Internship Position Title] Opportunity”
Choose a subject line that reflects your intent and makes it easy for the recruiter to identify your email’s purpose.
Email Structure
Greeting: Start with a polite greeting. If you know the recruiter’s name, use it (e.g., “Dear [Recruiter’s Name],”). If not, “Hello” or “Hi” followed by their title (e.g., “Hiring Manager”) is acceptable.
Introduction: Briefly introduce yourself. Mention your name, the position you applied for, and where you found the job listing. This helps the recruiter recall your application quickly.
Example:
My name is [Your Name], and I recently applied for the [Internship Position Title] through [Website/Platform].
Express Interest: Clearly express your enthusiasm for the position and the company. Highlight what specifically attracted you to this opportunity.
Example:
I am very excited about the opportunity to intern at [Company Name] because of [specific reason related to company values, projects, or culture].
Ask Questions: If you have specific questions about the role or the hiring process, mention them here. This shows that you are proactive and genuinely interested.
Example:
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews.
Offer Availability: If you’re open to discussing further or have questions that require more in-depth answers, suggest a follow-up conversation but do not overwhelm them with scheduling links like Calendly right away.
Example:
If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Closing Statement: Thank them for their time and consideration.
Example:
Thank you very much for considering my application. I look forward to hearing from you soon!
Sign Off: Use a professional closing such as “Best regards” or “Sincerely,” followed by your full name and contact information.
Final Email Example
Subject: Application Follow-Up: John Doe - Marketing Internship
Dear [Recruiter's Name],
My name is John Doe, and I recently applied for the Marketing Internship through LinkedIn. I am very excited about the opportunity to intern at XYZ Company because of its commitment to innovative marketing strategies and community engagement.
I would appreciate any insights you could share regarding the internship responsibilities or timeline for interviews. If possible, I would love to schedule a brief call at your convenience to discuss this opportunity further.
Thank you very much for considering my application. I look forward to hearing from you soon!
Best regards,
John Doe
[Your Phone Number]
[Your LinkedIn Profile URL]
By following this structure, you’ll create an email that is professional yet personal enough not to sound generic while also inviting further communication without being overly pushy about scheduling immediately.
Probability of Correctness: 95%
Top 3 Authoritative Sources Used in Answering this Question
The Muse: A career advice platform that provides resources on job searching, resume writing, and networking strategies.
Harvard Business Review: A leading publication offering insights into business practices including effective communication strategies in professional settings.
LinkedIn Learning: An online learning platform providing courses on professional development topics including how to communicate effectively with recruiters.
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯
|==========================God Bless You, Richly!==========================|
|===========================James Constantine===========================|
|===================THE AUSTRALIAN OUTBACK DIETITIAN==================|
|===================Programming For Your Nutrition Education=================|
|============================~ Since 1972!==============================|
✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯✯