4 answers
Matias
Student
Elk River, Minnesota
4
Questions
Asked
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How can I be organized and manage my time wisely?
Hello, my name is Matias. I'm in 10 grade and I would love to pursue a career in architect. But sometimes I have struggles on being organized with my time.
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4 answers
Gergő Kosztik
People Operations Lead
15
Answers
Kraków, Lesser Poland Voivodeship, Poland
Updated
Gergő’s Answer
Hi Matias!
Being organized and managing your time wisely are essential skills for productivity and success.
Here are some strategies to help you:
Use a planner or digital calendar:
Schedule tasks, appointments, and deadlines
Set reminders for important events
Prioritize tasks:
Use methods like the Eisenhower Matrix to categorize tasks by urgency and importance
Focus on high-priority items first
Break large tasks into smaller, manageable steps:
This makes big projects less overwhelming
Allows for a sense of progress and accomplishment
Create daily to-do lists:
List tasks you need to complete each day
Cross off items as you finish them
Use time-blocking:
Allocate specific time slots for different activities
Include breaks and buffer time between tasks
Minimize distractions:
Turn off notifications on your phone or computer when focusing on important tasks
Find a quiet workspace
Learn to say no:
Don't overcommit yourself
Focus on what's truly important and aligns with your goals
Use the two-minute rule:
If a task takes less than two minutes, do it immediately rather than putting it off
Regularly declutter your physical and digital spaces:
Organize your desk, files, and email inbox
Delete unnecessary files and unsubscribe from irrelevant emails
Use productivity apps and tools:
Time-tracking apps
Project management tools
Note-taking apps
Practice the Pomodoro Technique:
Work in focused 25-minute intervals, followed by short breaks
Review and adjust your system regularly:
Reflect on what's working and what isn't
Be willing to adapt your methods as needed
Establish routines:
Create morning and evening routines to bookend your day
Develop habits that support your productivity
Remember, becoming organized and managing time effectively is a skill that improves with practice. Be patient with yourself as you implement these strategies and find what works best for you.
I hope this helps! :)
Being organized and managing your time wisely are essential skills for productivity and success.
Here are some strategies to help you:
Use a planner or digital calendar:
Schedule tasks, appointments, and deadlines
Set reminders for important events
Prioritize tasks:
Use methods like the Eisenhower Matrix to categorize tasks by urgency and importance
Focus on high-priority items first
Break large tasks into smaller, manageable steps:
This makes big projects less overwhelming
Allows for a sense of progress and accomplishment
Create daily to-do lists:
List tasks you need to complete each day
Cross off items as you finish them
Use time-blocking:
Allocate specific time slots for different activities
Include breaks and buffer time between tasks
Minimize distractions:
Turn off notifications on your phone or computer when focusing on important tasks
Find a quiet workspace
Learn to say no:
Don't overcommit yourself
Focus on what's truly important and aligns with your goals
Use the two-minute rule:
If a task takes less than two minutes, do it immediately rather than putting it off
Regularly declutter your physical and digital spaces:
Organize your desk, files, and email inbox
Delete unnecessary files and unsubscribe from irrelevant emails
Use productivity apps and tools:
Time-tracking apps
Project management tools
Note-taking apps
Practice the Pomodoro Technique:
Work in focused 25-minute intervals, followed by short breaks
Review and adjust your system regularly:
Reflect on what's working and what isn't
Be willing to adapt your methods as needed
Establish routines:
Create morning and evening routines to bookend your day
Develop habits that support your productivity
Remember, becoming organized and managing time effectively is a skill that improves with practice. Be patient with yourself as you implement these strategies and find what works best for you.
I hope this helps! :)
Lynn Hutchison
Director Strategic Integrated Planning
24
Answers
Dacula, Georgia
Updated
Lynn’s Answer
Hi Matias,
In my opinion, organization directly relates to establishing good habits. Having a daily routine that includes an achievable to-do list is a good way to hold yourself accountable. You can start that now by applying it to your daily life. Start with a small actionable list for tomorrow. For example, if you are still in high school, a sample to-do list to get you in the habit of being organized could be:
1. Change your existing wake up routine. Spend 30 minutes on self-health in the morning: eating a healthy protein-based meal and 10 minutes of stretching/meditation.
2. Devote 30 minutes to reading articles on careers in architecture with no interruptions.
3. Devote 30 minutes to a organization activity (example: straightening a closet, cleaning out your backpack, even organizing the apps on your phone
4. Before bed, take 10 minutes to create a new list for tomorrow.
5. I know this may be hard at your age, but get on a good sleep schedule. Set a lights out time that based on your wakeup time allows you to get a good night sleep. Sleep is critical to our mental health! Again, step into this. If you are only getting 6 hours right now, add a goal to force yourself to get 6.5 for one week and then increase it.
The idea is to get yourself into a mindset of feeling satisfaction for completing the tasks you set out to do for the day. Your to-do lists should be realistic and simple at first so that you don't feel overwhelmed. As you develop these habits, you will be amazed at how quickly they grow and flourish! Remember to create a good habit, you need to practice it routinely!
In my opinion, organization directly relates to establishing good habits. Having a daily routine that includes an achievable to-do list is a good way to hold yourself accountable. You can start that now by applying it to your daily life. Start with a small actionable list for tomorrow. For example, if you are still in high school, a sample to-do list to get you in the habit of being organized could be:
1. Change your existing wake up routine. Spend 30 minutes on self-health in the morning: eating a healthy protein-based meal and 10 minutes of stretching/meditation.
2. Devote 30 minutes to reading articles on careers in architecture with no interruptions.
3. Devote 30 minutes to a organization activity (example: straightening a closet, cleaning out your backpack, even organizing the apps on your phone
4. Before bed, take 10 minutes to create a new list for tomorrow.
5. I know this may be hard at your age, but get on a good sleep schedule. Set a lights out time that based on your wakeup time allows you to get a good night sleep. Sleep is critical to our mental health! Again, step into this. If you are only getting 6 hours right now, add a goal to force yourself to get 6.5 for one week and then increase it.
The idea is to get yourself into a mindset of feeling satisfaction for completing the tasks you set out to do for the day. Your to-do lists should be realistic and simple at first so that you don't feel overwhelmed. As you develop these habits, you will be amazed at how quickly they grow and flourish! Remember to create a good habit, you need to practice it routinely!
Kennedy Kosmalski
Consulting
44
Answers
New York, New York
Updated
Kennedy’s Answer
The cornerstone of successful organization lies in effective planning. By thinking ahead, charting a path, and setting reminders, you can effortlessly stay on top of deadlines and responsibilities. Here are a few useful strategies I've discovered: maintain a planner or journal to jot down crucial tasks or events for each day. Try doing this at the start of the week to get a glimpse of what you're expected to achieve each day. You can extend this to several weeks or delve deeper into your daily routine. Alternatively, you can go digital by using Outlook, Google, or Apple calendars to keep tabs on your schedule right on your devices. Don't forget to set reminders to ward off forgetfulness or procrastination. Another key aspect is setting boundaries for your time and space. If you find it challenging to stay focused, consider the environment you're working in or the people around you. A quiet, distraction-free setting might be just what you need to concentrate on your tasks. Lastly, sharing your goals with trusted friends, family, or advisors can be beneficial as they can help hold you accountable. I hope you find these tips useful!
Katie Arcati
Executive Recruiting
6
Answers
New York, New York
Updated
Katie’s Answer
Allocating specific time slots to complete tasks can be a game-changer. Why not try setting a timer or a reminder? This can kick-start your productivity and allow you to focus on one task at a time within a set timeframe before moving on to the next. Remember, it's equally important to schedule in some downtime for yourself. This strategy not only helps you navigate your day smoothly but also enables you to conquer small tasks one after the other, making your day a series of small victories.