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what are things that i can do to better manage my time?
struggling to time manage
14 answers
Updated
Doc’s Answer
Nicholas if my math is correct you probably spend six to nine hours per day sleeping, and another couple of hours preparing and eating meals. And if you add another three to four hours for errands and unexpected challenges. You might only have 10 to 12 hours or less to complete your projects, study, have fun, socialize, and spend time with your family. If you want to manage your busy schedule in the short amount of time you have without becoming overly stressed, I suggest you try the time management skills I've outlined below.
PREPARE FOR THE UNEXPECTED
You never know when work, family or other obligations are going to come up, so make sure to stay ahead of your day as much as possible. This will help you prepare for the unexpected. By using small chunks of free time and staying well ahead of deadlines, you’ll limit the need to scramble to finish assignments or pull all-nighters.
SCHEDULE TIME
Falling into a routine can be helpful in staying on top of your day. For example, if you regularly schedule a time each week to write out your upcoming to-dos, prep meals for work and school and do other housekeeping tasks, you’ll go into the week feeling more confident and organized. A regular schedule will also make it easier to divvy up study time and free time.
TO DO LIST
It can be beneficial to make a short- and long-term to-do list. The long-term list can include dates for work trips, school assignment due dates and other projects that take up large chunks of time. Meanwhile, a weekly or daily to-do list can help you keep track of your more urgent priorities.
BE REALISTIC
It’s easy to convince ourselves we can make time for everything, but eventually something is bound to slip through the cracks. Be realistic about what you can accommodate in your schedule. Leading up to final projects or exams week, you’ll likely have to scale back other activities in order to dedicate more time to studying. By setting attainable goals, you’ll reduce your chances of falling behind or missing a deadlines.
I hope this is helpful Nicholas
PREPARE FOR THE UNEXPECTED
You never know when work, family or other obligations are going to come up, so make sure to stay ahead of your day as much as possible. This will help you prepare for the unexpected. By using small chunks of free time and staying well ahead of deadlines, you’ll limit the need to scramble to finish assignments or pull all-nighters.
SCHEDULE TIME
Falling into a routine can be helpful in staying on top of your day. For example, if you regularly schedule a time each week to write out your upcoming to-dos, prep meals for work and school and do other housekeeping tasks, you’ll go into the week feeling more confident and organized. A regular schedule will also make it easier to divvy up study time and free time.
TO DO LIST
It can be beneficial to make a short- and long-term to-do list. The long-term list can include dates for work trips, school assignment due dates and other projects that take up large chunks of time. Meanwhile, a weekly or daily to-do list can help you keep track of your more urgent priorities.
BE REALISTIC
It’s easy to convince ourselves we can make time for everything, but eventually something is bound to slip through the cracks. Be realistic about what you can accommodate in your schedule. Leading up to final projects or exams week, you’ll likely have to scale back other activities in order to dedicate more time to studying. By setting attainable goals, you’ll reduce your chances of falling behind or missing a deadlines.
I hope this is helpful Nicholas
Updated
Laura’s Answer
• Outlook Color code so the time is managed; assign a color per meeting topic, for example, blue for staff meetings, green for 1-1 meetings, yellow for personal development, purple for business 01, etc.
• Use a note pad to take notes during meetings and other activities to keep track of main points.
• Four Quadrant Modell, identify urgent/not urgent vs. important/important.
• Identify and classify which tasks are urgent and important - then prioritize effort/most creative time/time amount accordingly.
• Apply the Pomodoro Concept - allocate 20 or 50 minutes to a Topic, have 5 / 10 minutes of break, then time box the Next working phase.
• Project Manage timeline and deliverables, Risk management, Clear control.
• Don’t have more than 2 to 3 things to do; focus individually.
- Written on behalf of a group of volunteers at HPE.
• Use a note pad to take notes during meetings and other activities to keep track of main points.
• Four Quadrant Modell, identify urgent/not urgent vs. important/important.
• Identify and classify which tasks are urgent and important - then prioritize effort/most creative time/time amount accordingly.
• Apply the Pomodoro Concept - allocate 20 or 50 minutes to a Topic, have 5 / 10 minutes of break, then time box the Next working phase.
• Project Manage timeline and deliverables, Risk management, Clear control.
• Don’t have more than 2 to 3 things to do; focus individually.
- Written on behalf of a group of volunteers at HPE.
Updated
PwC’s Answer
Learn how to be flexible with time, somedays our plans don’t fit, and that’s okay! Restructuring on the go is hard but necessary!
James Constantine Frangos
Consultant Dietitian & Software Developer since 1972 => Nutrition Education => Health & Longevity => Self-Actualization.
6342
Answers
Updated
James Constantine’s Answer
Hello Nicholas!
How to Better Manage Your Time
Managing time effectively is crucial for maintaining a healthy work-life balance and achieving personal and professional goals. Here are some strategies that can help you improve your time management skills:
Set Clear Goals: Start by defining your short-term and long-term goals. Having clear objectives will give you a sense of direction and purpose, making it easier to prioritize tasks.
Create a Schedule: Develop a daily or weekly schedule outlining your tasks and activities. Allocate specific time slots for different activities, including work, study, exercise, relaxation, and socializing.
Prioritize Tasks: Identify the most important and urgent tasks on your to-do list. Use techniques like the Eisenhower Matrix to categorize tasks based on their importance and urgency, allowing you to focus on high-priority activities first.
Avoid Multitasking: While multitasking may seem efficient, it often leads to decreased productivity and increased stress. Focus on one task at a time to ensure better concentration and quality of work.
Eliminate Distractions: Identify common distractions in your environment, such as social media, emails, or noise, and take steps to minimize them. Consider using tools like website blockers or noise-canceling headphones to create a more focused work environment.
Delegate Tasks: Learn to delegate tasks that can be handled by others. Delegating not only frees up your time but also allows you to leverage the skills and expertise of your team or colleagues.
Take Breaks: Schedule regular breaks during your workday to rest and recharge. Short breaks can help improve focus and prevent burnout, ultimately enhancing your overall productivity.
Review and Adjust: Regularly review your time management strategies to identify what is working well and what needs improvement. Be willing to adjust your approach based on feedback and results.
Practice Self-Care: Prioritize self-care activities such as exercise, proper nutrition, adequate sleep, and relaxation techniques. A healthy mind and body are essential for effective time management. Good nutrition can halve your study time, increasing your effectiveness of data retention. See my BIO.
Seek Support: If you continue to struggle with time management despite implementing these strategies, consider seeking support from a mentor, coach, or counselor who can provide guidance and accountability.
By incorporating these tips into your daily routine, you can develop better time management habits that will enhance your productivity, reduce stress, and improve your overall quality of life.
Top 3 Authoritative Sources Used:
Harvard Business Review: The Harvard Business Review is a reputable source for articles on leadership, management practices, productivity tips, and work-life balance strategies.
Psychology Today: Psychology Today offers insights into human behavior, mental health topics related to stress management, motivation techniques, and self-improvement strategies.
Time Management Ninja: Time Management Ninja provides practical advice on time management techniques, productivity hacks, goal setting methods, and organizational skills for individuals seeking to optimize their daily routines.
God Bless You!
JC.
How to Better Manage Your Time
Managing time effectively is crucial for maintaining a healthy work-life balance and achieving personal and professional goals. Here are some strategies that can help you improve your time management skills:
Set Clear Goals: Start by defining your short-term and long-term goals. Having clear objectives will give you a sense of direction and purpose, making it easier to prioritize tasks.
Create a Schedule: Develop a daily or weekly schedule outlining your tasks and activities. Allocate specific time slots for different activities, including work, study, exercise, relaxation, and socializing.
Prioritize Tasks: Identify the most important and urgent tasks on your to-do list. Use techniques like the Eisenhower Matrix to categorize tasks based on their importance and urgency, allowing you to focus on high-priority activities first.
Avoid Multitasking: While multitasking may seem efficient, it often leads to decreased productivity and increased stress. Focus on one task at a time to ensure better concentration and quality of work.
Eliminate Distractions: Identify common distractions in your environment, such as social media, emails, or noise, and take steps to minimize them. Consider using tools like website blockers or noise-canceling headphones to create a more focused work environment.
Delegate Tasks: Learn to delegate tasks that can be handled by others. Delegating not only frees up your time but also allows you to leverage the skills and expertise of your team or colleagues.
Take Breaks: Schedule regular breaks during your workday to rest and recharge. Short breaks can help improve focus and prevent burnout, ultimately enhancing your overall productivity.
Review and Adjust: Regularly review your time management strategies to identify what is working well and what needs improvement. Be willing to adjust your approach based on feedback and results.
Practice Self-Care: Prioritize self-care activities such as exercise, proper nutrition, adequate sleep, and relaxation techniques. A healthy mind and body are essential for effective time management. Good nutrition can halve your study time, increasing your effectiveness of data retention. See my BIO.
Seek Support: If you continue to struggle with time management despite implementing these strategies, consider seeking support from a mentor, coach, or counselor who can provide guidance and accountability.
By incorporating these tips into your daily routine, you can develop better time management habits that will enhance your productivity, reduce stress, and improve your overall quality of life.
Top 3 Authoritative Sources Used:
Harvard Business Review: The Harvard Business Review is a reputable source for articles on leadership, management practices, productivity tips, and work-life balance strategies.
Psychology Today: Psychology Today offers insights into human behavior, mental health topics related to stress management, motivation techniques, and self-improvement strategies.
Time Management Ninja: Time Management Ninja provides practical advice on time management techniques, productivity hacks, goal setting methods, and organizational skills for individuals seeking to optimize their daily routines.
God Bless You!
JC.
Updated
Eirini’s Answer
group similar tasks together
Assign time limits to tasks
learn to say NO
Eliminate unnecessary mobile use (FB etc)
On behalf of HPE volunteers
Assign time limits to tasks
learn to say NO
Eliminate unnecessary mobile use (FB etc)
On behalf of HPE volunteers
Updated
Chirayu’s Answer
Managing time can be a challenging task, but with some strategies, you can better manage your time and be more productive. Here are some tips that may help - Create a schedule that includes your daily tasks, assignments, and activities. Use a planner or a digital calendar to keep track of your schedule and stick to it as much as possible. Prioritize your tasks based on their importance and deadlines. Focus on completing the most critical tasks first. Break larger tasks into smaller, more manageable pieces. This can help you avoid feeling overwhelmed and can make it easier to focus on one task at a time. Set specific, measurable goals for what you want to accomplish each day or week. This can help you stay motivated and focused. Procrastination can be a major time-waster. Try to start tasks as soon as possible, and avoid distractions that may prevent you from starting or completing tasks. Take regular breaks to help you recharge and stay focused. This can help prevent burnout and make you more productive when you return to your work. Avoid taking on too many commitments or tasks that you don't have time for. Learn to say no to requests that you cannot accommodate.
Updated
Rebecca’s Answer
Thank you for your question. Firstly, you may identify a good tools to help your time management. You can consider to use your phone calendar, ms outlook, or any other time management to help you.
Below are my suggestions :
1. Put the time you need to attend school into your calendar first
2. Assign some time everyday for your revision and assignment
3. Make sure you have sufficient time for rest
4. You can find out the time you can have for your exercise, leisure, gathering with your friends and family
You do not need to fill up your schedule full. You can reserve some 'me' time for reflection and relax.
Hope this helps! Good Luck!
Below are my suggestions :
1. Put the time you need to attend school into your calendar first
2. Assign some time everyday for your revision and assignment
3. Make sure you have sufficient time for rest
4. You can find out the time you can have for your exercise, leisure, gathering with your friends and family
You do not need to fill up your schedule full. You can reserve some 'me' time for reflection and relax.
Hope this helps! Good Luck!
Updated
Praveen’s Answer
• Four Quadrant Modell Identify and classify which Tasks at Hand are urgent and which are important - then prioritize effort/most creative time/time amount accordingly.
• Pomodoro Concept - allocate 20 or 50minutes to a Topic, then have 5 / 10 minutes of break, then time box the Next working phase.
• Project Manage timeline and deliverables, Risk management, Clear control.
• Don’t have more than 2 to 3 works, Focus one at a time.
• Outlook Color code so the time managed according to the schedule. Categories.
• Note pad prioritize the work and start your day.
• Pomodoro Concept - allocate 20 or 50minutes to a Topic, then have 5 / 10 minutes of break, then time box the Next working phase.
• Project Manage timeline and deliverables, Risk management, Clear control.
• Don’t have more than 2 to 3 works, Focus one at a time.
• Outlook Color code so the time managed according to the schedule. Categories.
• Note pad prioritize the work and start your day.
Updated
Enrique’s Answer
This is an answer from a group of HPE volunteer employees...
Our first advice is be aware of your current use of your time!!
Do this by logging your daily activity every just say 30 minutes. Then after a week or so read what you have written down and review them.
Second do your priority list by identifying your more urgent tasks to be completed by day and don't forget to include the conmute time.
Always think in what you can do and create a habit and keep improving it.
Hope this helps!!
Our first advice is be aware of your current use of your time!!
Do this by logging your daily activity every just say 30 minutes. Then after a week or so read what you have written down and review them.
Second do your priority list by identifying your more urgent tasks to be completed by day and don't forget to include the conmute time.
Always think in what you can do and create a habit and keep improving it.
Hope this helps!!
Updated
Trevor’s Answer
Lots of great answers on here. For me it's about leveraging my calendar and creating to-do lists to set my goals correctly and prioritize based on the time I have.
Updated
Alejandro’s Answer
Having discipline in your activities
Prioritize your activities
Summarize your full activities in your day
Take notes, schedule in some notebook
scheduling your time, using some software that can help
delimit your plans, set your goals depending your time
Prioritize your activities
Summarize your full activities in your day
Take notes, schedule in some notebook
scheduling your time, using some software that can help
delimit your plans, set your goals depending your time
Updated
Trudi’s Answer
If you are a visual person, get a large desk calendar and put it on your wall. Write down all the things you need to do and color code them in a system specifically for you. You can also use a planner or lists. Make a list every day and cross things off as you go. Do quick things first and then do the more time consuming items. Make reasonable goals everyday that you know you can meet.
Totally agree, at the very least, make a checklist and prioritize your list based off of quick tasks/most important. I also have found that getting up earlier and going to bed earlier has given me more time than the rest of my world to get started on my day.
Sarah Murray
Updated
Jerome’s Answer
This is something many people struggle with. I am in sales and for me, the more I focus on what’s important, the more money I make.
Calendar use is very important in my opinion. If you make a list of what you need to do weekly to be successful, you can work backwards and plug those things into your calendar.
Write down what you want to be in life and why it’s important to you. Put it somewhere you can see very single day. When you feel yourself slipping, look at it, say it out loud and know that sticking to your plan will help you get there.
Calendar use is very important in my opinion. If you make a list of what you need to do weekly to be successful, you can work backwards and plug those things into your calendar.
Write down what you want to be in life and why it’s important to you. Put it somewhere you can see very single day. When you feel yourself slipping, look at it, say it out loud and know that sticking to your plan will help you get there.
Updated
PwC’s Answer
I think it is important to have goals about how you want your life to workout. Once you have goals, you can judge decisions based on how they will affect you achieving that goal.
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