4 answers
Mikayla
Student
Sedro-Woolley, Washington
3
Questions
Asked
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What steps are needed to transition from office administration assistant to an office administrator?
id like to know what steps are necessary
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4 answers
Misty Bristol
Administrative Operations
1
Answer
Omaha, Nebraska
Updated
Misty’s Answer
Having gone down this similar career path and speaking from experience is to learn as much as you can and perfect office administration and never turn down opportunities to broaden your skills. I feel administration is such a broad career where the more you know the more marketable you are. For example, I started as an Administrative Assistant and the need arose for someone to manage facility requests and I was first in line to step up. This not only shows a manager that you are willing to take on more so the next time something arises they may think of you. Over time you will be a natural for an office administrator position when one is available. One piece of advice a peer shared with me is always work as if you are in the position you want to be in, not just the position you are in.
TRAVIS UPCHURCH
Federal Contract Admin
139
Answers
Austin, Texas
Updated
TRAVIS’s Answer
Hello, I am assuming you are attending the Job Corps in that area. If so, congrats on your scholarship. I suggest attending the Job Corps to complete not only your basics, but also to extend your training with Advanced Training when possible. Office Admin is a good start if you wanted to complete any of the TCU trainings offered at other campuses. You will need to transfer to one that offers it once you complete the basic training. They will assist you with leadership training and give you the best chance to start a career that could lead to an administrator role. Leaders want to lead, so taken advantage of any opportunities on campus now to practice leadership skills. Good luck, you will do well.
Josh Matthews
Sr. Human Resources Manager
9
Answers
New Cumberland, Pennsylvania
Updated
Josh’s Answer
Hello Mikayla,
My advice would be the same to anyone looking to grow and progress professionally.
First, perform something called a “gap analysis.” During this process you would look at what is required of the role you want: education, experience, skills, etc. Then, when you have that list, go through each item and rate yourself (I typically do 1-5, 1 being “little to none” and 5 being “expert”). After you give yourself honest ratings, you then identify what you need to do to fill in the gaps. This means for those you scored yourself on the lower end, determining how to increase the score. For example, if you need to be an expert in Microsoft Excel but you rated yourself a 1 or 2, then you would identify a class or training in excel to better your score. In this process it’s important to set goals that are achievable, but challenging. But, completing the analyst helps you focus on the areas you need to improve so that one day, you can be confident in your ability to step into the role you want.
This is not easy, but nothing worth it in life ever is.
Hope this helps!
My advice would be the same to anyone looking to grow and progress professionally.
First, perform something called a “gap analysis.” During this process you would look at what is required of the role you want: education, experience, skills, etc. Then, when you have that list, go through each item and rate yourself (I typically do 1-5, 1 being “little to none” and 5 being “expert”). After you give yourself honest ratings, you then identify what you need to do to fill in the gaps. This means for those you scored yourself on the lower end, determining how to increase the score. For example, if you need to be an expert in Microsoft Excel but you rated yourself a 1 or 2, then you would identify a class or training in excel to better your score. In this process it’s important to set goals that are achievable, but challenging. But, completing the analyst helps you focus on the areas you need to improve so that one day, you can be confident in your ability to step into the role you want.
This is not easy, but nothing worth it in life ever is.
Hope this helps!
James Constantine Frangos
Consultant Dietitian & Software Developer since 1972 => Nutrition Education => Health & Longevity => Self-Actualization.
6338
Answers
Gold Coast, Queensland, Australia
Updated
James Constantine’s Answer
Hello Mikayla!
Steps to Transition from Office Administration Assistant to Office Administrator
Transitioning from an office administration assistant to an office administrator involves a combination of skill enhancement, gaining relevant experience, and possibly pursuing further education or certifications. Below are the detailed steps necessary for this career progression:
1. Assess Your Current Skills and Experience
Begin by evaluating your current skills as an office administration assistant. Common skills include organization, communication, time management, and proficiency in office software (e.g., Microsoft Office Suite).
Identify any gaps in your knowledge or skills that may be required for an office administrator role. This could include advanced project management, budgeting, or human resources knowledge.
2. Gain Relevant Experience
Seek opportunities within your current role to take on additional responsibilities that align with those of an office administrator. This might involve managing projects, coordinating meetings, or overseeing specific administrative functions.
Volunteer for tasks that require leadership or decision-making abilities. For example, you could lead a small team on a project or manage scheduling for a department.
3. Pursue Further Education or Certifications
Consider enrolling in courses related to business administration, management, or specialized areas such as human resources or project management. Many community colleges and online platforms offer relevant programs.
Certifications can enhance your qualifications; consider obtaining credentials such as the Certified Administrative Professional (CAP) or Project Management Professional (PMP). These certifications demonstrate your commitment to professional development and can make you more competitive.
4. Develop Soft Skills
Focus on improving soft skills that are crucial for an office administrator role. These include leadership, problem-solving, critical thinking, and interpersonal communication.
Engage in activities that promote teamwork and collaboration since these skills are essential when working with various departments within an organization.
5. Network Professionally
Build relationships with professionals in your field through networking events, industry conferences, and online platforms like LinkedIn.
Join professional organizations related to office administration or business management; these can provide valuable resources and connections.
6. Update Your Resume and Online Presence
Revise your resume to highlight relevant experience and skills tailored to the office administrator position you aspire to.
Ensure your LinkedIn profile reflects your career goals and showcases your achievements in administrative roles.
7. Apply for Office Administrator Positions
Start applying for positions that match your new qualifications. Tailor each application to reflect how your experience as an assistant has prepared you for the responsibilities of an administrator.
Prepare thoroughly for interviews by practicing common questions related to administrative duties and demonstrating how you have successfully handled similar tasks in the past.
8. Continue Professional Development
Once you secure a position as an office administrator, continue seeking opportunities for growth through workshops, seminars, and additional certifications.
Stay updated on industry trends and best practices in office administration to maintain relevance in your role.
By following these steps diligently, you can effectively transition from being an office administration assistant to taking on the more comprehensive responsibilities of an office administrator.
Top 3 Authoritative Sources Used:
1. U.S. Bureau of Labor Statistics (BLS)
The BLS provides comprehensive data on job outlooks, salary information, and educational requirements across various occupations including administrative roles.
2. International Association of Administrative Professionals (IAAP)
IAAP offers resources specifically tailored for administrative professionals including certification programs which can aid in career advancement.
3. Society for Human Resource Management (SHRM)
SHRM provides insights into professional development opportunities as well as trends affecting administrative roles within organizations.
Probability the answer is correct: 95%
God Bless!
JC.
Steps to Transition from Office Administration Assistant to Office Administrator
Transitioning from an office administration assistant to an office administrator involves a combination of skill enhancement, gaining relevant experience, and possibly pursuing further education or certifications. Below are the detailed steps necessary for this career progression:
1. Assess Your Current Skills and Experience
Begin by evaluating your current skills as an office administration assistant. Common skills include organization, communication, time management, and proficiency in office software (e.g., Microsoft Office Suite).
Identify any gaps in your knowledge or skills that may be required for an office administrator role. This could include advanced project management, budgeting, or human resources knowledge.
2. Gain Relevant Experience
Seek opportunities within your current role to take on additional responsibilities that align with those of an office administrator. This might involve managing projects, coordinating meetings, or overseeing specific administrative functions.
Volunteer for tasks that require leadership or decision-making abilities. For example, you could lead a small team on a project or manage scheduling for a department.
3. Pursue Further Education or Certifications
Consider enrolling in courses related to business administration, management, or specialized areas such as human resources or project management. Many community colleges and online platforms offer relevant programs.
Certifications can enhance your qualifications; consider obtaining credentials such as the Certified Administrative Professional (CAP) or Project Management Professional (PMP). These certifications demonstrate your commitment to professional development and can make you more competitive.
4. Develop Soft Skills
Focus on improving soft skills that are crucial for an office administrator role. These include leadership, problem-solving, critical thinking, and interpersonal communication.
Engage in activities that promote teamwork and collaboration since these skills are essential when working with various departments within an organization.
5. Network Professionally
Build relationships with professionals in your field through networking events, industry conferences, and online platforms like LinkedIn.
Join professional organizations related to office administration or business management; these can provide valuable resources and connections.
6. Update Your Resume and Online Presence
Revise your resume to highlight relevant experience and skills tailored to the office administrator position you aspire to.
Ensure your LinkedIn profile reflects your career goals and showcases your achievements in administrative roles.
7. Apply for Office Administrator Positions
Start applying for positions that match your new qualifications. Tailor each application to reflect how your experience as an assistant has prepared you for the responsibilities of an administrator.
Prepare thoroughly for interviews by practicing common questions related to administrative duties and demonstrating how you have successfully handled similar tasks in the past.
8. Continue Professional Development
Once you secure a position as an office administrator, continue seeking opportunities for growth through workshops, seminars, and additional certifications.
Stay updated on industry trends and best practices in office administration to maintain relevance in your role.
By following these steps diligently, you can effectively transition from being an office administration assistant to taking on the more comprehensive responsibilities of an office administrator.
Top 3 Authoritative Sources Used:
1. U.S. Bureau of Labor Statistics (BLS)
The BLS provides comprehensive data on job outlooks, salary information, and educational requirements across various occupations including administrative roles.
2. International Association of Administrative Professionals (IAAP)
IAAP offers resources specifically tailored for administrative professionals including certification programs which can aid in career advancement.
3. Society for Human Resource Management (SHRM)
SHRM provides insights into professional development opportunities as well as trends affecting administrative roles within organizations.
Probability the answer is correct: 95%
God Bless!
JC.